So much ballyhoo was made recently about the University of Wisconsin's novel cost-cutting measure: Changing the default font in their email system from the standard Arial typeface to Century Gothic. They discovered that Century Gothic is a lighter, thinner font that uses about 30% less ink than Arial when printed. As news of the university's discovery streamed over the...
The average office worker uses a sheet of paper every 12 minutes, over 10,000 sheets of paper a year, and disposes of 100 to 200 pounds of paper annually. Document management helps businesses reduce the need for paper, and take a paperless approach. With paperless document management software, businesses store...
A recent trend I am seeing with our customers is the desire to enhance their business infrastructure to support having employees work remote. This arrangement benefits businesses in a number of ways including helping employee morale, allows for business continuity when weather strikes, saves space on real estate, and allows for increased
I read somewhere recently that the Environmental Paper Network (an organization with a "treatise that is meant to unify the efforts of environmental organizations in advancing environmental and social responsibility within the paper production and consumption cycle") has calculated that if businesses were to cut their paper usage by 10%, it would reduce by 1.6 million tons the amount of...
While the technology that drives document management marches forward (Windows 7, SQL Server, .NET), the business objectives of the clients are essentially unchanged. Clients greatly need solutions for
For fans of quick videos, our design team recently updated the Document Locator introduction movie. It's just a document management snack. You can check it out on our document management YouTube channel and our Facebook as well.
Part 5 - A Viable Solution Realizing the benefits of effectively organizing and indexing documents is only the tip of the iceberg when you consider the possibilities provided by a fully-featured document management system. I have witnessed how companies have successfully refocused their employees from performing unproductive roles like constantly searching lost...
Part 4 - Productivity with Document Management Document management systems are designed to provide organizations with the tools necessary to capture and leverage their electronic content. Modern document management systems will at minimum incorporate traditional indexing and searching functionality. More advanced
Part 3 - Managing the Output The increase in performance in Windows 7 matched with new computer hardware provides unprecedented power to the end user. At no point in history have ordinary users been empowered with the tools to produce the quantity and quality data that Windows 7 and Microsoft Office provides. ...
Electronic document management systems are not unlike other enterprise software applications in that they can sometimes face hurdles when first gaining acceptance. Best to tackle this challenge quick. One of the practical recommendations we advise customers when rolling out document management is to communicate the "what's in it for me" message. First, listen and ask people what they would like...
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