Document Management Blog by Document Locator

07Jan01/07/2010

Microsoft Windows 7 Impact on Business Part 4

Part 4 - Productivity with Document Management Document management systems are designed to provide organizations with the tools necessary to capture and leverage their electronic content. Modern document management systems will at minimum incorporate traditional indexing and searching functionality. More advanced document management systems include integration with Microsoft Windows 7, workflow routing, digital signatures, records retention policies, event subscriptions, compliance audit...

By Scott ZiegSmart Officecolaboration, columbiasoft, document locator, Document Management, indexing, microsoft, records management, searching, workflow

04Jan01/04/2010

Microsoft Windows 7 Impact on Business Part 3

Part 3 - Managing the Output The increase in performance in Windows 7 matched with new computer hardware provides unprecedented power to the end user. At no point in history have ordinary users been empowered with the tools to produce the quantity and quality data that Windows 7 and Microsoft Office provides. It’s commonplace for modern computers to be used for...

By Scott ZiegSmart OfficeCollaboration, columbiasoft, document locator, Document Management, microsoft windows, remote access, workflow

30Dec12/30/2009

Document management and the What’s In It For Me factor

Electronic document management systems are not unlike other enterprise software applications in that they can sometimes face hurdles when first gaining acceptance. Best to tackle this challenge quick. One of the practical recommendations we advise customers when rolling out document management is to communicate the "what's in it for me" message. First, listen and ask people what they would like out of a document...

By Jim KempSmart Officecolumbiasoft, document locator, Document Management, roll-out, software acceptance, software deployment, user acceptance, user adoption

30Dec12/30/2009

Microsoft Windows 7 Impact on Business Part 2

Part 2 - Examining the Hype Windows Vista’s lack-luster commercial adoption coupled with a relentless onslaught of clever marketing by arch rival Apple compelled Microsoft to get Windows 7 right. The invention of Microsoft Windows came about to provide users access to applications and configuration options that were once only available from the command prompt. With the popular Windows 3.1, gone were...

By Scott ZiegSmart Officecolumbiasoft, document locator, Document Management, microsoft, records management, windows 7, workflow

28Dec12/28/2009

Microsoft Windows 7 Impact on Business

The release of the Microsoft Windows 7 operating system will positively transform how employees interact with and utilize technology in their organization. To learn more about Windows 7 and its impact on business, I invite you to read through our multi-part blog outlining the future of business computing. Part 1 Corporate Adoption Technology workers across America are certainly curious about Microsoft Windows 7. ...

By Scott ZiegSmart Officecolumbiasoft, document locator, Document Management, microsoft, software, windows, workflow

21Dec12/21/2009

Wishing all a Happy Holidays, paperlessly.

Every year ColumbiaSoft, like so many corporations, is eager to extend a cheerful holiday "best wishes" to customers and friends. It's a way of showing our gratitude and appreciation, and just staying in touch. But being a developer of electronic document management software, it just doesn't fit our style to send paper cards the old fashioned way via the post office....

By Jim KempResourcescolumbiasoft, document locator, ecard, electronic card, happy holidays, paperless card, paperless greetings

14Dec12/14/2009

Six month document management ROI

There are about as many ways to calculate ROI on a document management system as there are ways to use the software in various aspects of daily business. But for Shannon Puaokalani at Pacific Northwest Collections, the cost-justification turned out to be a simple equation. "Before using Document Locator, each person in the department spent approximately two hours a day dealing...

By Jim KempResourcescollections document management, cost, document management roi, price, return on investement, value

04Dec12/04/2009

Lost in the filing cabinet

One of the unexpected "surprises" we hear from people all the time when they go paperless and scan the contents of their filing cabinets into a document management system is that they can suddenly find all sorts of files they thought were lost. Filing cabinets are notoriously bad when it comes to document storage. They are simple things with no brain....

By Jim KempSmart Officedocument filing, Document Management, document retrieval, document searching, document storage, paperless

08Oct10/08/2009

ColumbiaSoft is moving, with no worries for document storage

Moving a company headquarters office from one location can trigger discussions on all manner of topics, from how close one department is located to another, to how much of that expensive real estate is allocated to document storage. Fortunately for us, the latter discussion over document storage space will not be an issue when we make our big move in just...

By Jim KempNewsroom, Resourcesdocument storage, electronic document storage, moving, paperless, storage space

28Sep09/28/2009

Records Management Principles

I noticed today that ARMA - the national association of Records Managers and independent authority on all things records management related, was getting some attention on their Generally Accepted Recordkeeping Principles (GARP). I thought that readers here might be interested as well. For anyone developing policy, putting together a new operational plan, or just interested in the concepts behind records...

By Jim KempResourcesassocation of records managers, fundamentals of records management, records management, records management elements