HR Document Management at the NHRMA Conference with Document Locator How are you managing your HR files and workforce records? If they are on paper, or stored in shared drives, there is a paperless alternative that offers far greater consistency and security. We’re presenting our paperless approach to HR file management at the upcoming NHRMA Conference in Bend on Sept. 25 to...
As you begin a forms project, in the first stages of planning, here are some great questions to consider: What data is needed? Determine what data is needed. Also, consider the desired end-result of data that goes into other systems. You can map the process backwards, figuring out the required fields for your electronic forms and what existing data might be...
New technology in Document Locator version 7.2 makes searching and finding information inside files faster in the document management system. ColumbiaSoft introduced its latest version of its Document Locator software recently, with new highlighted searches and Web preview capabilities that make it easier to find information, quickly. Upgrades for Document Locator version 7 are available to existing customers now. All ColumbiaSoft upgrades...
Ransomware is a growing global concern. Recent attacks, like WannaCry in May 2017, are presenting a serious challenge to the security of information at businesses and organizations worldwide. A form of Crypto Virus or CryptoLocker, ransomware is a type of malware that blocks access to various items in return for a ransom demand. Once the ransom is paid, often times in...
Some of the key concepts of planning and designing your eforms project include: Forms Management With the eforms themselves, there are some key things to consider when thinking through form design. This includes customized branding to match your company’s look and feel, understanding what content you need to capture, ensuring the form has an intuitive design, help instructions to walk...
When considering what type of eforms to use, start by breaking them down into categories. First, there are One-Off and Repeatable forms. One-Off Forms: For example, one-off forms would be forms like Event Registrations. With one-off forms, you need to make sure the forms are intuitive and provide easy to follow instructions because each visit to the form is probably going to be the...
ColumbiaSoft attended the ARMA Information Governance Seminar in SeaTac Thursday April 27. We were a sponsor of the event, and we had a table at the event showcasing our ‘paperless records management’ solution in windows using Document Locator software. ARMA is an international organization https://www.arma.org/ , and the event was put on by the three Northwest Washington...
When creating a new electronic form (eforms), there are many things that should be considered to improve your form completion rates and the information collected. Depending on where the form will be used (internally or online), what industry the form is used in (compliance and regulatory requirements for example may need to be considered), and who is filling out the electronic form...
ColumbiaSoft is looking forward to CIS Oregon’s (Citycounty Insurance Services) (www.cisoregon.org) annual conference this year, “Waves of Change, Oceans of Opportunity” and has completed a new case study highlighting CIS’s success with Document Locator. The conference will be held February 22 to 24 at the Salem Convention Center. CIS was formed by the League of Oregon Cities and the...
Document Locator training is coming to New York City in March. Would you or others you know be interested in attending? The 3-day Document Management Boot Camp class will be held at Rockefeller Group Headquarters in the Rockefeller Center complex March 6 through 8. Seats are filling up quickly, so let us know right away if you are interested before all the seats get...
