Resources Archives - Page 2 of 13 - Document Locator DMS Blog

27Oct10/27/2020

Watch a New 2-minute Document Control Video

When it comes to maintaining compliance with standards and regulations, a comprehensive document control software solution can be extremely valuable. When compared to paper-based solutions, or manual file management in a shared server environment, document control software has extreme advantages. It has built in intelligence that not only ensures files are managed properly by the appropriate users, but...

By Shawn MarshallDocument Control, Quality, Resourcescompliance, SOPs, video

17Jun06/17/2020

Maintaining Consistency in Processes in a Remote Work Environment

Remote work is becoming more prevalent in our highly connected world. While these types of work environments offer many advantages, businesses must take care in assuring that organizational structures and consistency in business processes are maintained.

Prior to the COVID-19 outbreak, remote work was on the rise. According to a Gallup report, 43% of U.S. workers telecommuted at least part...

By Shawn MarshallResourcesbusiness process automation, workflow

08May05/08/2020

EEOC Compliance and HR Record Keeping

It is the job of the Equal Employment Opportunity Commission (EEOC) to administer and enforce civil rights laws against workplace discrimination. To comply with these laws, employers and HR professionals must educate and train employees, implement strong policies and procedures, and maintain strict record keeping practices.

EEOC Compliance

It’s a challenge for employers and HR professionals to strictly...

By Shawn MarshallHuman Resources, ResourcesEEO, EEOC, HR, Records

Disciplinary Action triggers policy update

23Apr04/23/2020

When Disciplinary Action Triggers the Need to Update Policies

Disciplinary action can sometimes uncover incomplete or outdated policies. This is an opportunity to update these policies. To do this, it helps to have an understanding of how policies have been followed over time. It is also important to develop an effective strategy for distributing updated policies throughout your organization.

What happens when a disciplinary action triggers the need to...

By DL ContributorDocument Locator, Human Resources, ResourcesHR, human resources, policies, policy management

Paperless HR Infographic Blog Image - Document Locator

03Dec12/03/2019

Infographic: The Problem with HR Filing Cabinets

Intriguing facts about the costs and difficulties of managing employee records in filing cabinets are revealed in this informative Paperless HR infographic.

Are you aware that ten HR filing cabinets can cost nearly $3,000 per year in space alone? And that twenty filing cabinets in the HR record room can weigh as much as a mid-size car? These facts and more...

By Jim KempHuman Resources, Resources, TipsDigital Filing Cabinet, employee records, infographic, paperless hr, paperless office

06Jun06/06/2019

Document Locator adds new WebTools features, folder identifiers and improved Office integration in latest release

Document Locator version 7.2 SP4 available for upgrade now.

New enhancements that are now available in latest release of Document Locator include new features in WebTools and improvements in Microsoft Office add-ins making it easier to work with files. Plus, new folder identifiers in the Desktop edition allow people to quickly identify Document Locator folders.

WebTools Features

DL version...

By Jim KempDocument Locator, Newsroom, Resourceslatest version, version update

webinar - accelerate hr onboarding with electronic forms

07Nov11/07/2018

Webinar: Accelerate Onboarding in HR with Electronic Forms

Join us for an informative session exploring eForms for onboarding new employees. A live demonstration will showcase how electronic forms make your first introduction to new staff more professional and efficient.

By Jim KempHuman Resources, Newsroom, Resourceswebinar

17Sep09/17/2018

Case Study Reveals How Document Processing Time Reduced by Half at Canadian Engineering Firm

Document management solution allows for centralized file management, file versioning, searchable metadata, multi-user sign-on, auditability, and efficient transmittal capability. Critical Issue: The firm’s document management system suffered from user error, duplication, lost files, lack of auditability, and poor versioning. When its database crashed, it cost $2,000 plus reputational damage. Solution: A document management solution offering centralized file management, streamlined versioning, searchable metadata,...

By Jim KempResources

Five Star HR Document Management Testimonial - Document Locator

04Sep09/04/2018

HR Director Finds Success with Paperless HR File Management

With thousands of active employee files on paper in filing cabinets, the Human Resources Director wanted a more efficient way to handle its records.

Critical Issue: Having grown to over 50 stores across California, and several thousands of employees, managing files on paper would no longer suffice. With so much paper, it was difficult to find files when needed. Files could be...

By Jim KempHuman Resources, Resourcesdocument scanning, document searching