Jim Kemp, Author at Document Locator DMS Blog

what electronic forms questions should you ask

07Dec12/07/2017

CIS Finds a Framework for “Living Documents” with Ongoing Updates and Edits

At CIS Oregon (Citycounty Insurance Services), continual updates to a large body of living documents had caused a proliferation of duplicates, consuming limited space and making processes painfully inefficient. Now, circumstances are much improved. A case study details their experience transitioning to a document management system. Eliminating the hassles of shared folders Centralized document management adds functionality and control, while keeping people...

By Jim KempResources

electronic records logo_sans sponsor_2017

10Oct10/10/2017

Happy Electronic Records Day 2017!

Happy Electronic Records Day! Each year, records managers, archivists, document controllers, and anyone with a keen interest in how important records and managed and secured have a special day to celebrate their profession. This year it is today, October 10, 2017! The Council of State Archivists has assembled and made available a wealth of materials for the occasion: 2017 10 Reasons for...

By Jim KempResources, TipsElectronic Records Day

04Oct10/04/2017

Six Steps for A Well Planned Document Mgmt. Software Deployment

When deploying enterprise class document management software, it's good to do some planning ahead of time. A little preparation in advance speeds the entire process, and avoids the possibility of unnecessary delays and difficulties. We have our own methods for DL document management software deployment that are based on a long-established, best-practices approach. It is a straightforward, six-step process that has helped...

By Jim KempResources, Smart Office, Tipssoftware deployment

human resources document management blog header hr - Document Locator

21Sep09/21/2017

HR Document Management at the NHRMA Conference

HR Document Management at the NHRMA Conference with Document Locator How are you managing your HR files and workforce records? If they are on paper, or stored in shared drives, there is a paperless alternative that offers far greater consistency and security. We’re presenting our paperless approach to HR file management at the upcoming NHRMA Conference in Bend on Sept. 25 to 27....

By Jim KempEvents, Newsroom

06Sep09/06/2017

What Electronic Forms Planning Questions Should You Ask?

As you begin a forms project, in the first stages of planning, here are some great questions to consider: What data is needed? Determine what data is needed. Also, consider the desired end-result of data that goes into other systems. You can map the process backwards, figuring out the required fields for your electronic forms and what existing data might be available...

By Jim KempeForms, Resources, Tips

11Aug08/11/2017

Find What You are Looking for Faster in Document Locator Version 7.2

New technology in Document Locator version 7.2 makes searching and finding information inside files faster in the document management system. ColumbiaSoft introduced its latest version of its Document Locator software recently, with new highlighted searches and Web preview capabilities that make it easier to find information, quickly. Upgrades for Document Locator version 7 are available to existing customers now. All ColumbiaSoft upgrades...

By Jim KempNewsroom, Resources

26Jul07/26/2017

Mitigating the Risk of Ransomware and Malware with Document Locator

Ransomware is a growing global concern. Recent attacks, like WannaCry in May 2017, are presenting a serious challenge to the security of information at businesses and organizations worldwide. A form of Crypto Virus or CryptoLocker, ransomware is a type of malware that blocks access to various items in return for a ransom demand. Once the ransom is paid, often times in...

By Jim KempResources

19Jul07/19/2017

Key eForms Planning, Design, and Processing Concepts

Some of the key concepts of planning and designing your eforms project include: Forms Management With the eforms themselves, there are some key things to consider when thinking through form design. This includes customized branding to match your company’s look and feel, understanding what content you need to capture, ensuring the form has an intuitive design, help instructions to walk users through...

By Jim KempeForms, Resources, Tipseforms

09Jun06/09/2017

What Kinds of Electronic Forms are There?

When considering what type of eforms to use, start by breaking them down into categories. First, there are One-Off and Repeatable forms. One-Off Forms: For example, one-off forms would be forms like Event Registrations. With one-off forms, you need to make sure the forms are intuitive and provide easy to follow instructions because each visit to the form is probably going to be the user’s...

By Jim KempeForms, Resources, TipsDocument Management, Electronic Forms

columbiasoft-sponsor-table-at-the-ARMA-informtion-governace-seminar-in-SeaTac-WA-april-2017

28Apr04/28/2017

Our Sponsor Table at The ARMA Information Governance Seminar 2017

ColumbiaSoft attended the ARMA Information Governance Seminar in SeaTac Thursday April 27. We were a sponsor of the event, and we had a table at the event showcasing our ‘paperless records management’ solution in windows using Document Locator software. ARMA is an international organization https://www.arma.org/ , and the event was put on by the three Northwest Washington Chapters of ARMA - Bellevue Eastside, Greater Seattle, and Puget...

By Jim KempEvents, Newsroomconference, Events, records management

Author - Jim Kemp